2023 Presenter Resources

 

Action Items

 Deadline
Bio and Headshot Due August 1, 2023
Speaker Conference Registration Due  August 18, 2023
Hotel Cut-off Date August 24, 2023
Changes to Session Information Due September 9, 2023
Final Presentations and AV Requirements Due to Office September 9, 2023
aasp Annual Conference September 27-29, 2023

Presentation Guidelines & Recommendations

Presentation Guidelines

We have created a Summit 2023 Powerpoint template for you to use. Please save your PowerPoint as “Last name-Title”. Please submit your PowerPoint presentation and/or supplemental resources by Saturday, September 9. If you would like hard copy handouts available for attendees, you must provide them yourself.

Download Powerpoint
Submit Your Presentation

Handout Key Elements:

The length of the handouts should match the length and complexity of the presentation. A short presentation of 10 to 15 minutes may require only one to three pages of handout material. Longer presentations of an hour or more may call for four to six pages or more of handout material.

  •  Handouts should be attractive, easy to read, and comprehensive.
    • Consider bolding or using other graphic features to draw attention to important points
    •  Bullet points are an effective way of relaying information concisely
    • At a minimum, handouts should contain the following information:
      • Speaker's name, title, and organization
      • Title and date of the presentation
      • Speaker's contact information, including phone numbers, business address, and e-mail address (as you are comfortable)
      • Outline of the presentation, including key concepts
      • Background information, documents, spreadsheets, and so on, to support the speaker's assertions
      • List of recommendations/references, if applicable
      • Learning objectives
      • In addition, handouts may contain:
        • The full text of the presentation
        •  Resource material
        • A list of references
        • Stories
        • Quotations
        • Other relevant material

To support a greener and more sustainable conference practices, we will not provide hard copies of your presentation materials; instead, these materials will be posted online for registrants’ use before and after the conference. 

Changes to your Session

Please contact [email protected] with any questions or changes to your session. We will do our best to accommodate changes but please note that not all adjustments will be possible. 

Changes will be processed on a weekly basis and the aasp office will follow-up via email once the change is complete. Please note that if you are adding a speaker in addition to the speakers already confirmed, they will not be eligible for the speaker discount. 

Standard A/V Set for Sessions

The standard AV package includes a podium, wired microphone, one wireless lavaliere microphone, slide advancer, laptop computer, projector and screen. A wireless internet connection will also be available. Your presentation will be pre-loaded on the provided laptop computer. If you anticipate additional AV needs please email requests to [email protected] for consideration.

Speaker Registration

Please reference the code provided to you in your speaker acceptance letter when registering for the conference. All speakers must register before August 18, 2023.

Register Now

Hotel Information

Hilton Chicago
720 S. Michigan Ave
Chicago, IL 60603

Hotel Cut-off Date is August 24, 2023: Be sure to book your rooms early!

** This room rate includes complimentary wireless internet in all guest rooms within the aasp room block.

There are a limited number of hotel rooms available under our reduced rate block and they will be filled on a first-come, first served basis. 

Book Your Room

 

What You Need to Do: What You Should Do:
  • Use the 2023 Summit PowerPoint template 
  • Dress to impress
  • Use up-to-date, quality resources and reporting best practices — Please openly cite all resources (including images) in your presentation
  • Keep your presentation within your allotted time
  • Provide a takeaway for your audience (downloadable materials will be available for attendees before (or after) your presentation)
  • Practice your presentation with a friend or colleague
  • Provide your presentation slides and materials to the office early
  • Work with colleagues to come up with a few questions attendees might ask during your session to answer during low points of the Q&A portion
  • Engage with your audience
 
Download the Presenter PowerPoint Template

 

Tips & Resources for Presenting 

 Presentation Tips
  1. Engage your audience
  2. Keep an upbeat pace
  3. Stand up, allow yourself to move around
  4. Keep your energy up!
  5. Invest in lighting equipment
  6. Pay attention to your audio quality
  7. Make eye contact with the camera
  8. Know your slides
  9. Practice your timing
  10. Be yourself and HAVE FUN!
List compiled from: convene.com, virtualspeech.com, forbes.com

Ways to be more engaging via aecumen.com

  1. Exaggerate vocal inflections
  2. Use gestures
  3. Enunciate
  4. Make eye contact
  5. Consider the lighting
  6. Spice up your slides - add animations, transitions, pictures, and even gifs
Read more

Maximizing Accessibility in Your Presentation via nten.org

  1. Keep slide show paragraph/bullet point text size a minimum of 20–28 points
  2. Label slides with unique headings. If more than 1 slide per topic, use a numerical identifier such as "(1 of 2)"
  3. Avoid using italics or ALL CAPS
  4. Keep transition animations to a minimum
  5. Focus on short blurbs and lists
  6. Don't overfill your slides - break up dense slides to multiple slides
Read more