2025 Exhibitor ResourcesDue Dates & Deadlines | Exhibit Hall Schedule | Exhibit Booth Details
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Day |
Time |
Event |
| Tuesday, September 9, 2025 | 12:00 PM - 5:00 PM | Move In |
| Wednesday, September 10, 2025 | 8:00 AM - 10:00 AM | Move In |
| 10:30 AM - 5:30 PM | Exhibit Hall Hours | |
| 2:30 PM - 3:00 PM | Networking Break in Exhibit Hall | |
| Thursday, September 11, 2025 | 10:30 AM - 5:30 PM | Exhibit Hall Hours |
| 10:30 AM - 11:00 AM | Networking Break in Exhibit Hall | |
| 1:15 PM - 1:45 PM | Networking Break in Exhibit Hall | |
| 2:45 PM - 3:15 PM | Networking Break in Exhibit Hall | |
| Friday, September 12, 2025 | 8:00 AM - 10:30 AM | Exhibit Hall Hours |
| 10:00 AM - 10:30 AM | Networking Break in Exhibit Hall | |
| 10:30 AM - 1:00 PM | Move Out |
Exhibit Booth Details
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Each 10'x10' booth includes:
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Each 6’ exhibit table includes:
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The hall is carpeted. You may order booth flooring to complement your booth space.
View Exhibit Hall Layout
Exhibitor Services & Material Handling
GES is the contracted exhibitor services provider for this event. By mid-July, exhibitors will receive an email invitation from GES to access the exhibitor services kit with information on ordering fixtures, electrical hookups, AV, and material handling.
GES Exhibitor Portal - Available Mid July
Exhibitor Profile
Shortly after registering for your exhibit booth or sponsorship, you will receive an email from our exhibitor management platform, MapDynamics, with instructions to access your exhibitor profile. If you have not received your access link, please reach out to [email protected] for assistance.
Log in to MapDynamics to complete your company profile by adding your logo, a company description, contact information, social links, products, services, and more. Your profile will be visible to attendees so we encourage you to fill out all of the tabs and utilize the various profile features. We may also use the information in your profile to promote your participation at the conference so please be sure it is complete and accurate.
Administrative Contact: The individual and email address listed in your Administrative tab will be who we use as the key point of contact to relay all important conference information.
Public Contact: This email address will be visible on your exhibitor profile that attendees can see. To reduce spam, we hide this email address until closer to the date of the conference. You may want to use a general info@ or contactus@ email for this field.
Contact Form Email: Attendees can submit a contact form through your exhibitor profile. The email address entered in this field will be where any contact form submissions are forwarded.
MapDynamics Exhibitor Profile Login
Registering Representatives
REGISTRATION WILL OPEN IN MAY!
Exhibitor representative badges give you access to socials, the exhibit hall, sponsor haven, and meals. If you are looking to attend the full Summit, you will need to register as a regular attendee.
The deadline to register your representatives is September 1, 2025. After this date, you will be required to register onsite as a full conference attendee.
To redeem the complimentary registrations included in your partnership package:
1. Navigate to the registration webpage and use the “Register Now” button to access the form.
2. Under the Registration Options section, select “Sponsor or Exhibitor Representative” and then “Complimentary Registration Redemption.”
4. Enter the discount code provided to you and select “Apply” before submitting the form to remove the cost of registration.
Additional exhibitor badges can be purchased for $275 each. To purchase additional representative badges, select the “Exhibit Hall Only” option under the Registration Options section when completing the form. No code is needed to purchase additional representative badges.
Registration Opens in May!
Lead Retrieval
With the purchase of lead retrieval, you can scan attendees' badges with your smartphone or tablet and access real-time reports.
Lead retrieval can be purchased in MapDynamics for $350 and includes two licenses to the lead retrieval portal. Additional licenses can be purchased for $175 each.
The license(s) for your lead retrieval is connected to the Bravura conference app. You will be receiving an email approximately one week prior to the conference with instructions on how to login, assign your licenses, and use the lead retrieval platform.
The deadline to order lead retrieval is September 1, 2025. Lead retrieval must be purchased in advance and will not be available for purchase onsite at the event.
MapDynamics Exhibitor Profile Login
Exhibitor Engagement/Passport to Prizes Program
To encourage engagement in the exhibit hall, attendees will have the opportunity to participate in the Summit Scavenger Hunt – Passport to Prizes program! Each exhibit booth will have a unique QR code that attendees can scan using the conference app. Once they have visited all of the booths/scanned all of the codes, they will be entered into a prize drawing.
All exhibitors will be included in the Summit Scavenger Hunt – Passport to Prizes program. Receive even more exposure by donating a prize! Exhibitors that donate a prize will be recognized in the conference app and during the prize drawing plus the winner of your donated prize will be instructed to retrieve it from your booth. Email [email protected] to sign up for a prize donation!
Attendee List
As a participating sponsor or exhibitor at aasp Summit, you will receive the attendee list as a part of your partnership package at no additional cost.
aasp Summit partners will receive the pre-show attendee list two weeks prior to the conference and a post-show attendee list within one week following the conference. The attendee lists will include all opt in attendees’ names, organizations, titles, and email addresses.
If you are contacted by an outside party advertising the sale of the aasp 2025 Summit attendee list, be aware these emails and solicitations are spam. If you receive an email from anyone outside of the aasp office claiming to have access to the attendee list, please do not respond and forward the email to [email protected].
Sponsor & Exhibitor Policies
All Summit 2025 exhibits and sponsorships are available on a first-come, first-serve basis. Exhibits and sponsorships are not reserved until aasp receives payment.
Read the full 2025 Sponsor & Exhibitor Policy document.