2025 Exhibitor Resources

Due Dates & Deadlines  |  Exhibit Hall Schedule  |  Exhibit Booth Details
Services & Shipping  |  Exhibitor Profile  |  Register Representatives  |  Lead Retrieval
Play, Scan, Win! Program  |  Attendee List  |  Sponsor & Exhibitor Policies

Due Dates & Deadlines

The document linked below contains a comprehensive list of due dates and deadlines for all partnership levels. Note that some of the benefits listed may not be included with your package. Please review the 2025 prospectus for a list of items included with each package.

Due Dates & Deadlines

2025 aasp Prospectus

Exhibit Hall Schedule

Daily breaks are scheduled in the exhibit hall to encourage attendee traffic and interactions. Please be sure to have your booth staffed during the designated break times listed below. The exhibit hall will also be open outside of break times, but you are not required to staff your booth for the duration of the exhibit hall hours.

 Exhibit Booth Details

The hall is carpeted. You may order booth flooring to complement your booth space.

View Exhibit Hall Layout

Exhibitor Services & Material Handling

GES is the contracted exhibitor services provider for this event. Exhibitors will receive an email invitation from GES to access the exhibitor services kit with information on ordering fixtures, electrical hookups, AV, and material handling.

Exhibitor Services Kit

Exhibitor Profile

Shortly after registering for your exhibit booth or sponsorship, you will receive an email from our exhibitor management platform, MapDynamics, with instructions to access your exhibitor profile. If you have not received your access link, please reach out to [email protected] for assistance.

Log in to MapDynamics to complete your company profile by adding your logo, a company description, contact information, social links, products, services, and more. Your profile will be visible to attendees so we encourage you to fill out all of the tabs and utilize the various profile features. We may also use the information in your profile to promote your participation at the conference so please be sure it is complete and accurate.

Administrative Contact: The individual and email address listed in your Administrative tab will be who we use as the key point of contact to relay all important conference information.

Public Contact: This email address will be visible on your exhibitor profile that attendees can see. To reduce spam, we hide this email address until closer to the date of the conference. You may want to use a general info@ or contactus@ email for this field.

Contact Form Email: Attendees can submit a contact form through your exhibitor profile. The email address entered in this field will be where any contact form submissions are forwarded.

MapDynamics Exhibitor Profile Login 

Registering Representatives

To register your representatives for Summit, you will need to complete the conference registration form linked below. Exhibitor representative badges give you access to socials, the exhibit hall, and meals. If you are looking to attend the full Summit, you will need to register as a regular attendee.

Depending on your Partnership Level, you may receive complimentary conference registrations with your package (see page 5 of the 2025 prospectus for details). To redeem, select the “Complimentary Registration Redemption” option when completing the conference registration form and enter the discount code Partner25 on the Summary page before submitting.

Additional Representative Badges
Sponsors and exhibitors have access to additional representative badges at a discounted rate of $275. These can be purchased by completing the conference registration form and selecting the “Exhibit Hall Only” option under the Registration Options section when completing the form. No code is needed to purchase additional representative badges.

Step-by-Step Instructions for Registering Representatives:
1. Navigate to the registration webpage and use the “Register Now” button to access the form.
2. If you aren't already logged in, enter your username and password
3. Select the "Register Yourself" option if you will be attending the conference or "Register Linked Profiles" to register a member of your team and choose the first individual you would like to register from the drop-down menu. 
4. Fill in the necessary details
5. Under the Registration Options section, select “Sponsor or Exhibitor Representative”
6. For "Booth Representative", you will select “Complimentary Registration Redemption” to redeem your included registration(s) or “Additional Representative” to purchase extra badges at the discounted rate

7. When you reach the bottom of the form, select "Register Linked Profiles" to select the next registrant for your team and repeat the process
8. Once you have completed the form for all registrants, use the "Next" button at the bottom of the form to proceed to the summary page
9. Enter the discount code provided to you at the top of the summary page and click "Apply" to remove the cost of registration before submitting the form

Register Representatives

Need more assistance registering? Watch this video! 

Lead Retrieval

With the purchase of lead retrieval, you can scan attendees' badges with your smartphone or tablet and access real-time reports.

Lead retrieval can be purchased in MapDynamics for $350 and includes two licenses to the lead retrieval portal. Additional licenses can be purchased for $175 each.

The license(s) for your lead retrieval is connected to the Bravura conference app. You will be receiving an email approximately one week prior to the conference with instructions on how to login, assign your licenses, and use the lead retrieval platform.

The deadline to order lead retrieval is August 28, 2025. Lead retrieval must be purchased in advance and will not be available for purchase onsite at the event.

MapDynamics Exhibitor Profile Login

 Exhibitor Engagement/Play, Scan, Win! Program