2024 Conference PoliciesConference Modification or Cancellationaasp reserves the right to modify the course’s schedule or program as necessary without notice. aasp also reserves the right to cancel this Event, in which case a full refund of the registration fee will be provided. We are unable to refund any travel costs (flight, hotel, etc.) in the case of aasp cancellation. Privacyaasp is committed to data privacy and protecting your personal information. Information on how aasp collects, processes, and uses your data is included in the aasp Privacy Policy, which is hereby incorporated into this Registration Agreement. If you are a member and register for one of our Events, we will access the information in your member account to provide you with information and services associated with the Event. If you are not a member and you register for one of our Events, we will collect your name and contact information, which we will store in our database and use to provide you with information and services associated with the Event. If you are a presenter at one of our Events, we will collect information about you, including your name, employer, and contact information, and photograph, and we may also collect information provided by Event attendees who evaluated your performance as a presenter. As an attendee, speaker, or sponsor/exhibitor, we will keep a record of your participation to provide you with post-Event information, including details on upcoming events you may be interested in. aasp uses the personal data you provide in the registration for administering your participation in this Event. This may include information about the Event’s content, logistics, payment, updates, and additional information related to the Event. aasp may disclose your personal data to third-party service providers engaged by aasp to assist in the processing of your registration and conducting the Event. Your contact information may be shared via an Event mobile app or attendee list as part of your participation in the Event. Your hotel reservation information may be shared between aasp and the hotel. Information you provide when registering for or participating in an Event managed or co-sponsored by parties other than or in addition to aasp may be shared with those parties, and the treatment of such information is subject to the privacy policies of those parties. aasp will not disclose your personal data to any other third party without your consent except where required to do so by law. You may contact us at any time about any concern or question you have about our use of your information. Payment Terms and PCI ComplianceThe registration payments are processed by third-party provider(s) processing payments on behalf of aasp. If you elect to pay for your registration by credit card, you are responsible for providing a valid credit card number at the time you register to pay. You represent and warrant that you are an authorized user of the credit card number provided, and you agree to pay all charges resulting from your order, including any unauthorized charges incurred prior to your notice to us of such charges. You agree that we may pass your credit card information and personally identifiable information to our designated third-party provider(s) for its use in processing the credit card payment for the registration. We will comply and will ensure that our designated third-party provider(s) comply, with any credit card processing rules and privacy regulations. Please do not email forms with credit card information. To protect your data and to comply with PCI standards, the aasp office will not accept emailed credit card information. Photo/Audio/Video ReleaseBy registering for or attending this Event, you acknowledge and consent to be recorded or photographed and authorize aasp to use your likeness, personal characteristics, and any other proprietary and publicity rights for any such purposes without the requirement of further notice, royalty, payment, or other compensation to or consent from you. This includes photographs, video, recordings, screenshots, written text, or verbal comments/questions on the virtual platform, social media, or emails (“Recording(s)”). By registering for or attending this Event you also acknowledged that all Recordings are the property of aasp. We reserve the right to use any Recording taken at our Events, without the expressed written permission of those included in the Recording. We may use the Recording in publications or other media material produced, used or contracted, including, but not limited to: brochures, invitations, books, newspapers, magazines, television, websites, social media, emails, etc. Consenting to Recording includes the use, editing, copying, publishing, and/or exhibition of the Recordings which may include your voice, name, and/or likeness, in any and all forms of media. To ensure the privacy of individuals, images will not be identified using full names or personal identifying information without written approval from the photographed subject. Code of Conductaasp Event Code of ConductBy registering for or attending the Event, you agree to comply with the following Code of Conduct at all time during the Event and any Event-related gatherings. The aasp leadership and staff are committed to providing a safe, productive, welcoming, and vibrant learning environment to all participants, including staff and vendors, at all of our Events. We welcome people from as many diverse backgrounds as possible. We expect our Events to be a respectful, harassment-free environment for people of all races, gender, and trans identity, sexual orientation, ability, nationalities, ethnicity, socioeconomic status, and beliefs. We have no tolerance for discrimination, harassment, or bullying in any form at an Event for any reason, including on account of a person’s age, ancestry, color, disability or handicap, national origin, race, religion, gender, sexual or affectional orientation, gender identity, appearance, matriculation, political affiliation, marital status, veteran status, or any other characteristic protected by law. Participants are expected to adhere to these principles and respect the rights of others. We’re grateful that our community is positive, friendly, and supportive of one another — it’s what makes our events such a draw each year. In that spirit, the staff, supporters, volunteers, attendees, and speakers at aasp Events are expected to:
COVID-19 Duty of Care (In-Person Events)By attending our Event, you agreed to abide by and engage in certain health-and-safety-beneficial conduct while attending the Event. If you have questions regarding aasp’s COVID-19 procedures or need accommodations, please contact aasp at [email protected]. Be mindful of your surroundings and of your fellow participants. Alert emergency services if you notice any behavior inconsistent with these principles or what you assess to be a dangerous situation or someone in distress. For other violations of this Code of Conduct, you can email [email protected]. Website TermsAccess to and use of the Site and any other aasp websites linked to or referenced during the Event or any materials distributed by aasp during the Event shall be subject to the terms of the applicable Terms of Use and Privacy Policy made available on the aasp website. Liability Waiver, Release, and IndemnityIn consideration of being allowed to register for, and participate in the Event, you hereby warrant and represent that you are age 18 or above and freely waive, release from liability, assume all risks, and covenant not to sue aasp and its officers, directors, employees, members, and agents (the “Released Parties”) from any and all liability for any injury, loss, or damage arising out of or in connection with your participation in the Event, including loss of life, illness, including, but not limited to, COVID-19, disability, property damage, or property theft or actions of any kind that you may hereafter suffer or sustain before, during, or after the Event, unless said expense, loss, damage, personal injury, including loss of life, illness, disability, property damage or property theft or actions of any kind is caused by the sole, gross negligence of the Released Parties. You further agree to indemnify and hold the Released Parties harmless from and against any liability for any injury, loss, damage, cost, or expense arising out of or in connection with my negligence or misconduct at or in connection with the Event. Recommendations given and views expressed by third-party speakers, sponsors, and/or exhibitors are their own and aasp in no way endorses or guarantees such recommendations or views. aasp shall have no liability for any advice given, or views expressed, by any third-party speaker, sponsor and/or exhibitor at the Event or in any material provided to attendees that is prepared by third parties. YOU EXPRESSLY UNDERSTAND AND AGREE THAT TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, YOUR ATTENDANCE AT THE EVENT IS AT YOUR SOLE RISK, AND THE EVENT AND ALL INFORMATION AND MATERIALS ARE PROVIDED “AS-IS” AND WITHOUT WARRANTY OF ANY KIND. FURTHER, TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW AND REGARDLESS OF THE NATURE OF THE ACTION OR THEORY OF LIABILITY, IN NO EVENT WILL AASP OR ITS CONFERENCE ORGANIZERS BE LIABLE FOR ANY LOST PROFITS, LOST OPPORTUNITY, LOST SAVINGS, LOSS OF GOODWILL, LOST BUSINESS, LOSS OF ANTICIPATED BENEFITS, OR ANY INDIRECT, SPECIAL, INCIDENTAL, CONSEQUENTIAL, PUNITIVE OR OTHER DAMAGES ARISING OUT OF OR AS A RESULT OF THIS REGISTRATION AGREEMENT, THE EVENT, OR ANY INFORMATION OR MATERIALS PRESENTED OR MADE AVAILABLE DURING THE EVENT, EVEN IF AASP HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. Generalaasp reserves the right to change, amend, add, or remove any of the above terms in its sole discretion and without prior notice. If one or more of the conditions outlined in this Registration Agreement should become invalid, the remaining conditions will continue to be valid and apply. This Registration Agreement applies to all Event participants, including but not limited to, attendees, speakers, sponsors, and exhibitors. Unless you are subject to a separate agreement with aasp, this Agreement constitutes the entire agreement and understanding among the parties with respect to the subject matter hereof and supersede all prior and contemporaneous agreements, understandings, inducements, and conditions expressed or implied, oral or written, of any nature whatsoever with respect to the subject matter hereof. This Agreement shall be binding upon and inure to the benefit of the parties, their successors, and assigns. This Agreement may not be assigned without aasp’s express, prior written consent which may be withheld at aasp’s sole discretion. This Agreement and the resolution of any dispute related to the terms of this Agreement shall be governed by and construed in accordance with the laws of the State of Minnesota, without giving effect to any principles of conflicts of law provisions. Last revised as of March 26, 2022
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